Repair Request List Software Built Into the Inspection Report
A repair request list is the document the buyer sends the seller after a home inspection. InspectorData builds it straight from the finished report: tick the findings, choose Repair, Replace or Credit for each, add a dollar amount, send a share link. Every item carries the inspector's own comment, with their photograph where the finding has one.
How the Repair Request List Works
Three steps from a finished report to the seller's agent's inbox.
Open the report's files
From the report's Actions menu, open Manage Files. A blue card headed Repair Request List sits beside the file list with a Create Repair Request List button — or Continue list if a draft exists.
Choose the items
Under Findings in this report, tick what belongs. Filter by severity, search comments, or use Select all shown. Per item, pick Repair, Replace or Credit, type an amount, add a note.
Send or download
Open Send / Download. Email the link to up to five addresses, hit Download or Print, or Copy the link. A copy is filed into Uploaded Files automatically.
Why Retyping the Inspection Into a Repair Request Goes Wrong
Rebuilding the list by hand breaks the chain of evidence.
Findings Get Paraphrased
An agent retypes your wording, and the seller's side argues with a comment you never wrote.
Photos Get Separated
The request arrives as bare bullet points. The photo that made the finding obvious never makes the trip.
Versions Multiply
Three revisions circulate by email and nobody knows which is current. A document that changes after sending turns disagreement into dispute.
Every Item Quotes the Inspector, Not the Browser
When a list is saved, InspectorData re-reads the category, subcategory, comment, severity and photograph server-side from the report itself. Only what the requester chose — action, amount, note — comes from the browser. Anything that is not a finding on that report is dropped.
The seller's side therefore reads your inspection word for word, with your photograph beside it wherever the finding has one. Nobody can soften a comment or attach it to the wrong picture. Photos in the builder open in a lightbox on click.
What the Repair Request List Builder Does
Built for the buyer's side, and the inspector who stands behind every line.
Nothing Hidden by Severity
Every commented finding is offered. The inspector's flags set display order only: Safety, Major, Summary, Pro Review, the rest.
Filter and Search
Severity chips carry live counts, and Search findings… matches category, subcategory and comment text.
Repair, Replace or Credit
Exactly three actions per item, with an optional dollar amount and a Note for the seller (optional).
Running Total
Total requested updates live as items are ticked, and prints on the finished document.
Autosaved Private Draft
Saves about a second after each change, one private draft per person per report, restored on return — including a last-chance save if the tab closes.
No-Login Share Link
A 64-character link opens the list read-only for anyone with the URL. No account, no session, and marked noindex.
Token-Guarded Photos
Images are served through a route that only returns a photo actually on that list — not a general image proxy.
Filed With the Report
A copy lands in that report's Uploaded Files as Repair Request List plus the author's name, so the inspector sees it unprompted.
Works on a Phone
Below 900px it collapses to two tabs, Choose items and Preview, with finger-sized controls.
Who Can Build One, and What the Seller's Agent Receives
Your own staff always can. A client or buyer's agent can too, but only when the email on their portal login is named on that job — as customer, realtor, listing agent, or additional contact. Everyone else gets This list is not available, and tenant scope is enforced for every role. Clients and agents reach it through View My Report Files, once you have granted access to that report's files.
What they receive is a standalone HTML document: each item with its action, amount, note, the inspector's comment and its photograph where there is one, the total requested, and your company name, inspector, licence number and phone in the footer. Print styles are built in, so it prints or saves as a PDF from their browser — InspectorData does not generate a PDF file here and never emails attachments. Once finished, a list is frozen, so a document already sent cannot quietly change; a revised ask means a new list. Opens and last-viewed time are recorded.
The Limits, Stated Up Front
Better read here than found on a deadline.
| Behaviour | What it actually does |
|---|---|
| Up to 5 addresses per send, 10 sends per person per hour. A link, not an attachment. If a send fails, copy the link yourself. | |
| Share link | Does not expire and cannot be revoked. Anyone forwarded the URL keeps read access. Creates no session; marked noindex, nofollow, noarchive. |
| Which reports | Only reports written in InspectorData's own report writer, with at least one commented finding. A job that is just an uploaded PDF shows nothing. |
| Wording | Every document uses the standard Repair Request List heading and intro. Your company, inspector, licence and phone are in the footer. |
| Amounts & caps | Every dollar figure is typed by hand — no cost database, no AI estimate. Up to 500 items per list, notes to 1,000 characters, amounts to 9,999,999. |
Built by a Master Inspector With 11+ Years in the Field
InspectorData is built by a Certified Master Inspector with more than eleven years of field experience. That is why the list is frozen once sent, why every item quotes the inspector's own words, and why the inspector gets a filed copy without asking — the details that keep an inspector out of an argument three weeks after closing. Call 612-457-1021 with questions.
Give Buyers a Repair Request List Worth Sending
Your words, your photos, your branding. 30-day free trial, then $79/month. Extra inspector seats $54 each.
Frequently Asked Questions
What is a repair request list?
It is the document a buyer sends the seller after a home inspection, naming the findings they want addressed. InspectorData builds it from the finished report: click Create Repair Request List, tick the findings, choose Repair, Replace or Credit for each. Every item carries the inspector's own comment, with their photograph where the finding has one.